Public Relation Officer (Front Desk)

উদ্দীপন Dhaka

New 3 weeks, 4 days ago

Responsibility

  • Keep front desk tidy and presentable with all necessary amenities;
  • Greeting walk-in visitor and other visitors and if required escorting them to specific destinations;
  • Respond to visitor's questions professionally and courteously;
  • Note the particulars of visitors in the visitor's sheet;
  • Assist the visitors in meeting the intended person.
  • Receive telephone calls and connect them to concerned individuals;
  • Connect assigned outgoing calls / telephone numbers;
  • Maintain a record of all in-coming and out-going calls on prescribed format;
  • Operate and maintain office machines including printers, copiers, and fax;
  • Keep records of weekly summary of telephone calls to entire staff for determining official/private status of calls. Send a copy of the same to HOD (Administration).
  • Draft, review and proofread office documents if required;
  • Receive the procure items if required;
  • Perform basic data entry when needed.
  • Provide basic information about the organization and direct the visitor where to go;
  • Needs to query the visitors where they want to visit and communicate with the concern person regarding visit.
  • Keeps his or her eye who is coming and going and if anything suspicious need to report;
  • Maintain a logbook of visitors;
  • Issuing guest ID card and demonstrate how to use ID card to open the door.
  • All incoming official and private or confidential mail needs to receive and send to the respective individual without opening the letter;
  • Coordinate to send all outgoing mail to the respective zone office, regional office, branch office and donor office etc.;
  • Maintain logbook for all incoming and outgoing mail.
  • Qualifications

  • Masters degree in any discipline
  • Diploma in Secretarial Science will get preference
  • Experience Requirement

  • At least 1 year(s)
  • The applicants should have experience in the following business area(s):
    Call Center, Development Agency, NGO
  • Experience Requirement

  • Provident fund, Weekly 2 holidays, Gratuity
  • Salary Review: Yearly
  • Festival Bonus: 2
  • Employment Status

    Full Time

    Job Type

    Experienced

    No. of Vacancy

    1

    Expired At

    Nov. 10, 2020, midnight