Privacy Compliance Policy (Reg P) — GLBA, RFPA, COPPA, CCPA & CAN-SPAM
Priyo Inc. (“Priyo” or the “Company”) has developed this Policy to comply with Privacy and Controlling the Assault of Non-Solicited Pornography And Marketing Act (“CAN-SPAM”) requirements.
To ensure that customers are protected against unwanted sharing of their financial information, the Gramm-Leach-Bliley Act (“GLBA”) includes a series of regulations known as the Privacy Rules. The Privacy Rules are intended to ensure the confidentiality and security of consumer and customer information.
When an institution chooses to share customer information, a customer can opt-out, or forbid the sharing of their information. Because we do not share any of our customers’ personal information with outside parties (except for the purposes of day-to-day business), it is not necessary for the customer to opt-out. However, we do share information with affiliates, and as required under the Fair Credit Reporting Act, customers are given the opportunity to opt-out.
The GLBA Privacy Rules address the following four concepts:
The three principal requirements of the GLBA Privacy Rules are as follows:
As noted above, Priyo does not share customers’ personal information with nonaffiliated third parties (except for reasons allowed by the Rules), and therefore is not required to provide the customer with the opportunity to opt-out.
The Right to Financial Privacy Act (“RFPA”) establishes specific procedures that federal government authorities must follow in order to obtain information from us about a customer’s financial records. Generally, these requirements include obtaining subpoenas, notifying the customer of the request, and providing the customer with an opportunity to object. The Act imposes related limitations and duties on financial institutions prior to the release of information requested by federal authorities.
The Children’s Online Privacy Protection Act (“COPPA”) was enacted to prohibit unfair and deceptive acts or practices in connection with the collection, use, or disclosure of personal information from children under the age of 13 in an online environment. Generally, the Act requires operators of websites or online services directed to children, or that have actual knowledge that they are collecting or maintaining personal information from children online, to provide certain notices and obtain parental consent to collect, use, or disclose information about children. The FDIC is granted enforcement authority under the Act. Federal Trade Commission regulations (16 CFR 312) that implement COPPA became effective April 21, 2000.
The California Consumer Privacy Act of 2018 (“CCPA”) gives consumers more control over the personal information that companies collect about them.
The Controlling the Assault of Non-Solicited Pornography And Marketing Act (“CAN-SPAM”) requires Priyo to follow specific procedures when initiating electronic mail (“email”) messages to any recipient with the primary purpose of communicating a commercial message. CAN-SPAM has several requirements related to email messages, including that certain information in email messages is not false or misleading and recipients of commercial messages are able to opt-out of future correspondence.
Priyo is committed to complying with all applicable provisions of CAN-SPAM. Priyo sends email messages to prospective customers as well as to customers where it already has an established business relationship. CAN-SPAM communicates requirements for email messages based on the primary purpose of such email messages.
Priyo seeks to proactively comply with all requirements that stem from regulations that govern our activities. The Privacy Rules within the GLBA apply to all activities that involve nonaffiliated third parties and the disclosure of nonpublic personal information for consumers. Priyo engages with nonaffiliated third parties for the carrying out of financial transactions and for marketing of financial products which includes:
The use of nonpublic personal information for any of these reasons does not require that Priyo obtain explicit prior consent from the consumer. As of the enacting of this policy, Priyo does not engage with any nonaffiliated third party for the purpose of marketing non-financial products to consumers and there are no known plans to do so in the future.
It is the policy of Priyo not to disclose nonpublic personal information about our customers to nonaffiliated third parties except as authorized by law (outlined above). However, Priyo will permit additional information sharing in a manner consistent with legal requirements. To the extent that Priyo seeks to disclose nonpublic information to nonaffiliated third parties in additional circumstances (such as for marketing), Priyo will ensure that the customer is provided with the right to opt-out or limit the sharing by notifying Priyo of such intent through the use of a mail-in form or other permissible means.
Additionally, Priyo aims to comply with the RFPA, which establishes specific procedures that federal government authorities must follow in order to obtain information from a financial institution about a customer’s financial records.
Priyo will comply with CCPA requirements for its California consumers.
Should Priyo operate a website or online service directed to children that collects or maintains personal information about them, or knowingly collects or maintains personal information from a child online, the Company will comply with COPPA requirements.
The objective of this Privacy Policy is to protect customer information in accordance with the Privacy Rules. Priyo respects the privacy of our customers and is committed to treating customer information responsibly. We are dedicated to protecting confidential information and have established standards and procedures to safeguard that personal information.
Chief Compliance Officer
The CCO, or designee (individually and collectively, referred to herein as Compliance) will report directly to the executive team and is responsible for owning, maintaining and enforcing this Policy. Compliance institutes proper controls that ensure the requirements of this Policy are followed, and identifies and ensures Company managers and employees who are affected by this policy are made aware of its requirements. Compliance also ensures all appropriate personnel have access to resources necessary to comply with this Policy.
A. Child
An individual under the age of 13.
B. Consumer
An individual who obtains from us a financial product or service that is to be used primarily for personal, family, or household purposes. For example, a consumer is an individual who applies for credit (regardless of whether the credit is extended).
C. Customer (GLBA)
A consumer who has a continuing relationship with us under which we provide one or more financial products or services. NOTE: A consumer has a more temporary relationship with us than a customer. All customers are consumers, but all consumers are not customers.
D. Personally identifiable financial information
Any information — financial or otherwise — that we have about our customers, which can be tied to a specific customer.
E. Nonpublic personal information
The nonpublic portion of personally identifiable financial information, including any customer lists. Nonpublic personal information consists of nonpublic information that is collected in connection with providing a financial product or service. NOTE: Nonpublic personal information does not include information that is available from public sources, such as telephone directories or government records. It also does not include aggregate information or blind data that does not contain personal identifiers.
F. Affiliate
Any company that controls, is controlled by, or is under common control with another company.
G. Nonaffiliated Third Party
Persons or entities except affiliates and persons jointly employed by a financial institution and a nonaffiliated third party. GLBA Privacy Rules restrict information sharing with nonaffiliated third parties.
H. Affirmative Consent
As it relates to commercial electronic mail ("email") messages, the recipient expressly consented to receive the message, either in response to a clear and conspicuous request for such consent or at the recipient's own initiative.
I. Commercial email message
Any email message the primary purpose of which is to advertise or promote for a commercial purpose, a commercial product or service including content on the Internet.
J. Harvesting
Obtaining email addresses using an automated means from an Internet website or proprietary online service operated by another person, where such service/person, at the time the address was obtained, had provided a notice stating that the operator of such website or online service would not give, sell, or otherwise transfer electronic addresses.
K. Hijacking
The use of automated means to register for multiple email accounts or online user accounts from which to transmit, or enable another person to transmit, a commercial email message that is unlawful.
M. Recipient
An authorized user of the email address to which the message was sent or delivered.
N. Sender
A person who initiates an email message and whose product, service, or Internet website is advertised or promoted by the message.
O. Transactional or Relationship email message
An email message with the primary purpose of facilitating, completing or confirming a commercial transaction that the recipient had previously agreed to enter into; to provide warranty, product recall, or safety/security information; or subscription, membership, account, loan, or other information relating to an ongoing purchase or use.
Information about customers is accumulated at the point of purchase or service, when customer service inquiries are made, or when Priyo responds to customer requests for information.
The law allows Priyo to share information with our affiliates, to the extent that there is a need for our affiliate to have that information, and subject to the opt-out provisions for affiliate marketing and consumer credit report information established by the Fair Credit Reporting Act.
We may share information with other parties, without meeting the “opt-out” condition, under any of the following conditions:
Although Priyo does not currently engage in this practice, if the company does eventually share nonpublic personal information with nonaffiliated third parties in any other capacity than as defined above, Priyo will offer customers the opportunity to “opt out” of the information sharing process. Prior to any such sharing, Priyo will ensure that the customer is provided with the right to opt-out or limit the sharing by notifying Priyo of the intent to “opt out” through the use of a mail-in form or other permissible means. Priyo will share information with its affiliates, and will provide opt-outs as required by FCRA.
Priyo is required to provide a copy of the GLBA Notice when it enters into a customer relationship with a consumer. A customer relationship means a continuing relationship between a consumer and Priyo, and is established when we provide one or more financial products or services to the consumer that are to be used primarily for personal, family, or household purposes. Priyo will make the GLBA Notice available on the website and require the consumer/customer to acknowledge receipt of the notice as a necessary step to opening an account with Priyo.
Priyo will provide a clear and conspicuous notice that accurately reflects the privacy policies and practices as they relate to: a) the Company’s customers and b) consumers who may inquire or apply for our services, but do not become customers. This Privacy Notice will be given to the individual when that individual enters into a continuing relationship with the Company. If our sharing of information changes, a new Privacy Notice will be delivered to covered customers. The Privacy notice will inform the customer of the following information:
Priyo does not disclose nonpublic personal information about customers to anyone, except as permitted by law. When customers close accounts or become inactive customers, we adhere to the privacy policies and practices as described in our privacy disclosures. It is our policy not to reveal specific information about customer accounts or other personally identifiable data to unaffiliated third parties for their independent use, except as permitted by law.
Not less than annually thereafter, Priyo provides a GLBA Notice to applicable customers as long as there is a continuation of the customer relationship. Annually means at least once in any period of 12 consecutive months during which that relationship exists. Priyo will post the GLBA Notice on the website and will send an e-mail to all applicable customers notifying them of the location of the Notice.
Priyo will not disclose any nonpublic personal information about a customer other than as described in the GLBA Notice, unless Priyo provides a clear and conspicuous revised notice that accurately describes the new policies and practices — along with any appropriate opt-out. In such circumstances, Priyo will not engage in such sharing until after it provides at least 30 days for the customer to opt-out.
Account numbers or similar forms of access numbers or access codes for a customer’s account cannot be disclosed to any non-affiliated third party for the purpose of marketing non-bank products.
Customer information or other types of information obtained from companies for which Priyo is a service provider may not be used beyond the purpose of the contract.
Business Lines are responsible for ensuring information passed to non-affiliated third parties (e.g., service providers, marketing companies, etc.) is limited to information needed to fulfill the service provided by the third party.
Non-public personal information obtained concerning non-customers, consumers, and customers may not be disclosed to third parties to make their own product.
The Company is committed to the security of customer financial and personal information. All of our operational and data processing systems are in a secure environment that protects account information from being accessed by third parties. We maintain and grant access to customer information only in accordance with our internal security standards.
Our employee access to personally identifiable customer information is limited to those with a business reason to know such information. Employees are educated on the importance of maintaining the confidentiality of customer information and on these privacy principles. Because of the importance of these issues, our employees are responsible for maintaining the confidentiality of customer information and employees who violate these privacy policies will be subject to disciplinary measures, including, but not limited to termination.
The Company continually strives to maintain complete and accurate information about customer accounts.
When the Company conducts business with third parties, we require vendors and suppliers to maintain similar standards of conduct regarding the privacy of personally identifiable customer information provided to them.
Before Priyo staff provides a customer’s financial records to a federal government authority, one of the following must have been received:
In addition to one of the above documents, Priyo must also receive a written certification from the federal government authority that the authority has complied with the applicable provisions of the Act. Upon receipt, Priyo will begin to prepare delivery of the requested financial information.
Priyo may be required to delay notice to the customer that records have been requested or obtained for ninety (90) days, or indefinitely, if a judge finds that:
The Act’s notification and certification requirements do not apply to the following situations:
Aside from the exceptions listed above, Priyo may provide records to the following entities:
Priyo staff will not disclose that a government authority listed above has sought or obtained access to financial records when such authority certifies that there may result a danger to the national security of the United States, interference with a criminal, counterterrorism, or counterintelligence investigation, interference with diplomatic relations, or danger to the life or safety of any person.
Priyo staff may release financial records to a government authority when the authority determines that delay in obtaining access to such records would result in imminent danger of the following:
In these cases, the government authority will submit the required certificate of compliance with the Act, which is signed by a supervisory official of a rank designated by the head of the government authority.
The Company currently does not operate a website or online service directed to children that collects or maintains personal information about them, or knowingly collects or maintains personal information from a child online. In the event that the Company does, Priyo will comply with the requirements of COPPA including:
The California Consumer Privacy Act of 2018 (“CCPA”) gives consumers more control over the personal information that companies collect about them. The act secures privacy rights for California consumers including:
If a consumer is a California resident, CCPA requires the Company to provide the consumer with certain notices prior to the Company’s collection and use of personal information about a consumer. Priyo must provide consumers a notice with information set forth below.
Priyo will ensure that compliance with Privacy requirements is independently monitored and tested at least annually. Results from the testing are maintained and reported to the Board.
The CAN-SPAM Act details several prohibitions related to the sending of commercial email messages. Priyo has established internal procedures to identify an email message where the primary purpose would be considered commercial under CAN-SPAM to comply with the following requirements:
The Company will train all employees on Privacy and CAN-SPAM Compliance each calendar year, and monitor and track completion of this training. Other periodic or ad hoc trainings may be added as required.
Federal privacy requirements do not specifically require Priyo to maintain records for a specified time period. All records related to compliance with the Privacy laws for any Priyo account must be maintained in accordance with the Company’s record retention policies and practices. The CCPA requires the Company to document consumer requests and the Company’s responses to those requests for a minimum of two years.
Priyo must also keep a record of all marketing and advertising materials consistent with all applicable laws and in accordance with its record retention practices. All documentation supporting the review and approval of materials related to marketing and advertising also must be maintained.
Questions about your privacy? Contact Priyo support through your account dashboard or visit pay.priyo.com for assistance with privacy requests or to exercise your rights under applicable law.
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